PhD Registration Toolkit

Student Responsibility for Registration Procedures

Graduate students are responsible for adhering to and knowing the following policies and procedures.

All students are expected to observe the academic policies and practices of the University set forth in the Graduate Bulletin. To correct registration errors students will have to complete the Academic Exceptions process.

GSSW PhD Program: Registration Information

Registration Dates:

Quarter	GSSW PhD Program
Winter 2025	Registration begins: Monday, October 21, 2024
Spring 2025	Registration begins: Monday, February 17, 2025
Summer 2025	Registration begins: Monday, March 3, 2025
Fall 2025	Registration begins: Monday, May 12, 2025

GSSW PhD Program Course Schedules Information

Use the Online Course Schedule for real-time enrollment and faculty information. Degree requirements are available your PhD Student Resource Portal.

Winter Quarter 2025
We are happy to share courses for the entire next academic year (Autumn 2024, Winter 2025, and Spring 2025) will be visible on the Schedule of Classes. In addition, the Plan Ahead registration tool will show accurate section-level schedule information for the full year (though meeting times and instructor assignments may still be subject to change). There will be no change to the traditional registration schedule.
Course Schedules: The most up-to-date course schedules are in MyDU.
Tips for Viewing the Course Schedules:
- Search by the subject "social work" to view all SOWK classes
- All of your classes are in the SOWK 5000 sections.
  - MSW SOWK classes are in the 4000 sections. These do not apply to your doctorate.
How to register for classes outside GSSW: Coming soon!

View Registration Checklist
Spring Quarter 2025

Coming soon!

Registration Prep Checklist

Two weeks before registration, you need to start preparing for registration. Follow the checklist below:

Check Your Student Profile for Registration Holds
- Log into MyDU with your DU ID (87#) and password
- Select “My Student Profile” under Academic Profile Widget
- Select the correct registration quarter from the "Term" drop-down menu above your profile photo
- Click "Holds" on the top right
- Direct questions or concerns to the department that placed the hold. View common registration holds and how to clear.
Confirm Your Registration Day and Time
- Log into MyDU with your DU ID (87#) and password
- Select “My Student Profile” under Academic Profile Widget
- Select the correct registration quarter from the "Term" drop-down menu above your profile photo
- Click “Registration Notices” at top right of screen and review your registration day and time under "Time Tickets"

Common Registration Holds and How to Clear

Academic Standards Agreement Hold

This is a hold you can resolve via your MyDU. Once you sign, the hold is immediately removed.
- Log into MyDU with your DU email and password
- Using the search box function at the top of the screen, type "GSSW Academic Professional Standards Agreement"
- Click on "GSSW Academic Professional Standards Agreement"
- Read agreement and sign using your DU password
Missing Billing Agreement Hold

This is a hold you can resolve via your MyDU. Once you sign, the hold is immediately removed.
- Log into MyDU with your DU email and password
- Using the search box function at the top of the screen, type "Billing Agreement"
- Click on "Billing Agreement"
- Read agreement and sign using your DU password
Financial Hold

Please call 303.871.4944 to clear this hold. You will need to work with them directly to clear your hold before you can register.
Immunization Hold

Reach out to Health and Counseling Center at 303.871.2205 or email them at info@hcc.du.edu. You will need to work with them directly to clear your hold before you can register.
Missing Transcripts Hold

The registration hold on your student profile will indicate which official transcripts are missing from your record. If you have not already done so, please have official transcripts sent directly from the school directly to registrar@du.edu to clear this hold. They must be sent directly from the school to be considered official.
Office of Outreach and Support Hold

Call 303.871.2400 to clear this hold. You will need to work with them directly to clear your hold before you can register.
Parking Fines Hold

Call 303.871.3210 to clear this hold. You will need to work with them directly to clear your hold before you can register.

GSSW Registration Frequently Asked Questions

When can I register? When do I receive my time ticket and how do they work?

You have an assigned day and time (time ticket) to register. The purpose of time tickets is to ensure the system can efficiently manage the number of students registering at any given time.
Time tickets are automatically assigned to students based off total credit amount and then randomly assigned throughout the registration period. All GSSW PhD students get a Monday time ticket.
Your time ticket will first appear on your MyDU Student Profile the week before registration and will remain until the registration period has passed. You will not be able to register without a registration time ticket.
If you do not see a time ticket on your Student Profile, check that you have selected the correct term. If you have selected the proper term and still do not see a time ticket, please email the GSSW Office of the Registrar at gsswregistrar@du.edu with a screen shot of your missing time ticket.
I need to register for a course that is full. How do I register for this course?

If you try to register for a class that's full, you'll receive a closed-course notification and, if available, the opportunity to join the course waitlist. If the notification says waitlist spaces are available, simply click "submit changes" to add your name. The status column should then display the word "waitlisted," confirming you've successfully joined the list.
When a seat becomes available, an email notification will be sent to the student at the top of the waitlist, who will then have 24 hours to log in to PioneerWeb and add the class. Each open seat will be reserved solely for the student at the top of the list — no other student may register for the seat during the 24-hour time period. If the seat is not claimed within 24 hours, the reservation will roll over to the next student on the waitlist, who will then have 24 hours to add the class. This process will continue as spaces become available until 5:00 p.m. on Friday, the first week of class. After this time, waitlists will be closed.
Waitlist Questions

Q: How do waitlists work? A: Waitlists for most classes are prioritized on a first-come, first-served basis. That is, the first student signing up for the waitlist will be at the top of the list and offered the first available seat in the class. Students may view waitlisted positions within their class schedules on PioneerWeb. A student in waitlist position 1 is next in line, and will move into position 0 if a seat becomes available. The higher your position on the waitlist, the higher your chances of being offered a seat in the class.
Q: How do I know if I get off the waitlist? A: When a seat becomes available, an email notification will be sent to the student at the top of the waitlist, who will then have 24 hours to log in to PioneerWeb and add the class. Each open seat will be reserved solely for the student at the top of the list — no other student may register for the seat during the 24-hour time period. If the seat is not claimed within 24 hours, the reservation will roll over to the next student on the waitlist, who will then have 24 hours to add the class. This process will continue as spaces become available until 5:00 p.m. on Friday, the first week of class. After this time, waitlists will be closed.
Q: Do I need special permission to join a waitlist for a closed course? A: No. If a waitlist is available, you can simply choose that option from the drop-down menu after attempting to register.
Q: Can student avoid the waitlist for a closed course by asking for instructor approval? A: No. In order to ensure the waitlist process is fair for everyone, no student may bypass it altogether.
Q: What if I need to register for a closed course to meet graduation requirements? A: If you find a required course is closed, placing yourself on the waitlist is the right thing to do. GSSW evaluates waitlists the week after registration and are consistently making adjustments until the beginning of the term. Additionally, registering for an alternative course is a good idea while you wait to get off the waitlist.
Q: Can I waitlist for a class that has a time conflict with another course? A: Yes. Although you may not register for classes with time conflicts, you may join waitlists that have time conflicts with other registered or waitlisted classes. If a seat becomes available in the waitlisted class, you must first drop the conflicting registered class before adding the waitlisted class.
Q: Can I waitlist for a class if I am registered in the max credit amount? A: Yes. Although you may not register for credits over the max credit amount (18), you may add yourself to waitlists over the max credit amount. If you are notified that a seat is available in the waitlisted section, you must first drop credits to make room for your waitlisted course credits.
Q: If I am on a waitlist and have a registration hold, will I be able to register for the waitlisted course? A: No, registration holds must be cleared prior to any registration activity, including waitlist activity. Remember, you only have 24 hours to register for a waitlisted class. It is best to resolve a registration hold before your registration period begins. Common Registration Holds and How to Clear.
Q: If I receive a notification for an available waitlisted seat, but accidently drop the class, can I still register for it? A: Yes. As long as it is within the 24-hour window, your spot will stay reserved, and you will be able to re-add the class.
How do I add/drop classes once the quarter begins?

Week 1: During week 1 of the quarter, you can add/drop as needed via your MyDU. It is best to make changes during week 1, which is within the 100% tuition refund period. Rather than wait, be refunded less tuition, and have to fill out paperwork. See the following.
Adding an academic course beginning Week 2: Beginning the second week of the quarter, you will need to complete an add/drop form if you want to add an academic class. The instructor must sign this form. Please do not send the form to the DU registrar. Email it to your GSSW Registrar, gsswregistrar@du.edu
Dropping an academic course week 2 to week 6: Students will drop courses via their MyDU. Please review your Academic Calendar. You are responsible to know add/drop and tuition refund deadlines.
Dropping an academic course week 7 and week 8: You will need to complete an add/drop form if you want to drop an academic class during these weeks. The instructor must sign this form. Please do not send the form to the DU registrar. Email it to your GSSW Registrar, gsswregistrar@du.edu
Example of filled out Add Drop form for Academic classes
Beginning week 9 of the quarter you can no longer drop courses and will receive the grade earned.
What does the technology or student activity fees cover? What are late fees?

Visit the Bursar's website to learn more about fees.

PhD Registration Forms

Here is a list of specific PhD registrar forms. Our forms are fillable PdF. If you do not have the most up-to-date Adobe, you can request it for free via the DU website.